Mail

What is email?

Email is simply the shortened form of electronic mail, a protocol for receiving, sending and storing electronic messages. Email has gained popularity with the spread of the Internet. In many cases, email has become the preferred method of communication.

What is SMTP?

Simple Mail Transfer Protocol, a protocol for sending e-mail messages between servers. Most e-mail systems that send mail over the Internet use SMTP to send messages from one server to another; the messages can then be retrieved with an e-mail client using either POP or IMAP. In addition, SMTP is generally used to send messages from a mail client to a mail server. This is why you need to specify both the POP or IMAP server and the SMTP server when you configure your e-mail application.

What is POP3?

POP3 is an internet-based standard for retrieval of e-mail by a user from an e-mail server. POP stands for Post Office Protocol. The "3" means it is the third revision of the standard; POP1 and POP2 were made obsolete by POP3, which has been popular for many years now.

For users, there are two primary e-mail operations: receiving and sending.

When you send mail, your server first checks to make sure you are a valid user, queues up the message to be sent, and then contacts the recipient's mail server. The recipient's server can do any number of extra verification steps, including scanning your message for viruses, checking to see if the sender is a spammer or other blacklisted entity, and then stores the e-mail for the user.

For receiving e-mail, you initiate a connection with the server, your username and password are sent, and then the server responds with your queued e-mail as a batch. The default action when you "POP" your e-mail is to delete it from the server, but some implementations allow you to configure your client to keep the e-mail on the server until you specifically delete it. If you keep too much mail on your server, however, your provider may complain, or may periodically delete aged e-mail.

What is IMAP?

IMAP stands for Internet Message Access Protocol. It, like POP, is a way of accessing your email on our servers. The primary advantage to IMAP is that since it maintains the original emails on the server, no matter how many different machines you login from you will have complete access to all your email. It also let’s you work with an unlimited number of server-side folders, which makes IMAP a perfect companion to server-side email filtering and Spam administration (see Procmail and Spamassassin).


How to configure mail in windows?

Ms Office Outlook 2007

1. In Outlook 2007, from the Tools menu, select Account Settings.

2. On the E-mail tab, click New